Electronic Records Management

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2-DAY UNIVERSITY SHORT COURSE
ELECTRONIC (E-) RECORDS MANAGEMENT
(NQF Level 5, 7 Credits) US: 252027, 252024 & 110003
16-17 Feb 2012
Next Dates:
24-25 May 2012; 16-17 August 2012; 22-23 Nov 2012

Venue: Morning Star Hotel OR Premier Hotel, Pretoria
(To be confirmed)

This 2-day course will provide students with theoretical and practical experience in identifying, retrieving, preserving and conserving information in an electronic record management environment. It explores record management in relation to the business needs of all types of organizations, whether in the public or private sector, embracing all records, but with a particular emphasis on electronic records.

OUTCOMES: After successful completion of this short course, the participants should be able to:

 demonstrate an understanding of the basic concepts;
 demonstrate an understanding of the common concerns that have to be addressed as far as electronic records are concerned;
 demonstrate an understanding of the physical storage and handling of electronic records;
 demonstrate an understanding of hard copy versus electronic records;
 demonstrate an understanding of the legal matters involved and the international standards that should be adhered to;
 demonstrate an understanding of the role of the records manager, the IT department and senior management in electronic records management;
 demonstrate an understanding of the concept “document management” versus “records management”;





OUTCOMES (continued):
 demonstrate an understanding of the way in which different types of electronic records should be managed;
 demonstrate an understanding of how to work with metadata; and
 Demonstrate an understanding of the manner in which products should be evaluated.

TARGET GROUP:
Officials of government departments and employees of private companies or organizations responsible for records management.


Minimum Entry Requirements: Please note that the minimum entry requirement for this course is Matric (Grade 12). Students attending this course will be required to provide certified copies of their Identity Document and Matric Certificate. The attendance of a Records Management NQF 5 level short course is also required.

COURSE OUTLINE:
• Basic concepts
• Common concerns
• Physical storage and handling
• Hard copy versus electronic records
• Legal matters and international standards
• Role of the records manager, IT department and senior management
• Document management versus records management
• Managing different types of electronic records
• Metadata
• Evaluating products

Assessment:
Students will have to prove their competence in applying the knowledge, skills and behaviour learnt during class exercises and group work. Each student must submit an assignment within a specific time-frame. (It is your responsibility to keep a hard copy and/or electronic copy of your assignment as back-up. LeMark/NWU will not make or keep any copies of your assignment, nor can we accept any responsibility for the loss thereof).
Assignment Assessment Guide/Template:
Each student will receive a hard copy as well as an electronic copy of an Assignment Assessment Guide/Template. This guide will lead you step by step through the assessment process, some important terms as well as what you are required to submit in order to be assessed for this course/programme.

Certification:
Successful students will receive a certificate of competence accredited by the Potchefstroom Business School (PBS), North West University (Potchefstroom Campus). Students who are found not yet competent will be allowed to hand in one re-submission. (Terms & Conditions Apply). Alternatively, learners will receive a LeMark Letter of Attendance



Re-submissions:
When a student is granted a re-submission they will have 36 days (weekends & holidays included) to complete their PoE/Assignment. Should they not meet this deadline, they will have to book, pay and attend the programme/course at their own expense. Should they yet again be found to be Not Yet Competent (NYC) – the policy prescribes that the student will have to re-register for the course.

Course Rate: R4 945.00 per person (Inc VAT, lunch, refreshments, study material).
Venue: Ubuntu Conference Centre, Highveld, Centurion
Reference Number: Please use your invoice number
Closing date for registration: Last working day before the commencement of the course.
Cancellation Date: 7 Working days before the commencement of the course.
About our Academic Manager/Facilitator: Isabel Schellnack-Kelly:
BA(Hons) (Natal University, Pietermaritzburg), MA (UNISA), National Diploma in Archival Science (TSA)

Spent over ten years in the Records Management Division of the National Archives of South Africa, oversaw the compilation and amendment to record keeping systems, including file plans, for governmental bodies; involved in appraisal projects and formulation of disposal authorities; formulated and adapted records management policies; and provided formal training to Records Managers and Archivists of governmental bodies and international visitors.

Since December 2002 been a records management consultant providing records management and related archival services to the public and private sector. These services involve the compilation of recordkeeping systems, compilation and implementation of records management policies and procedures, compiled training manuals in various aspects of records management matters, and provided on-site training courses and workshops concerning records management for organizations such as Document Warehouse, Knowledge Upgrade Management, Lemark and Unisa.

Projects have included national and international private companies, governmental bodies and parastatals such as Anglo American Technical Division; Department of Public Enterprises; Competition Commission; Johannesburg Roads Agency; Eastern Cape: Department of Housing, Local Government and Traditional Affairs; Trade and Investment South Africa; Department of Justice; Mpumalanga Provincial Legislature; Uganda\\\\\\\'s National Social Security Fund (NSSF); South African History Archive; South African Human Rights Commission, Agricultural Research Council and its institutes; and South African Broadcasting Association.

Facilitation of Archives and Records Management Training courses: Introduction to Records management; E-records management; Registry Management; Records Management Tools; In-service training on file plan roll out; Arrangement and description of archivalia
Currently registered for D Litt in Information Science with Unisa’s Information Science Department with a thesis entitled: The role of records management in alleviating poverty in South Africa.
University Assessment Process Information & Unit Standards:
In terms of the Higher Education Act, all courses and programmes offered by the North-West University (Potchefstroom Campus) resort under the Council on Higher Education’s Quality Committee (CHE QC) for assessment and quality-assurance purposes.
All courses offered by the University are registered through the prescribed higher education processes and are subject to internal quality assurance processes as far as moderation, assessment and accreditation are concerned. When short courses are aligned to modules of formal academic programmes of the NWU, or SAQA Registered Unit standards, they are credit-bearing short courses. This status is also described in the Criterion Guideline document for Short Courses” from SAQA. This short course is based on the following unit standards: US id: 252027, 110003 & 252024

Terms, Conditions & Disclaimer:
• Admission conditions and cancellation policy applies. For full details contact LeMark Training & Development (Pty) Ltd or visit our web site: www.lemark.co.za
• LeMark reserves the right to postpone/reschedule or cancel SCHEDULED skills programmes or courses should the number of bookings not justify the presentation of the event. The liability of LeMark Training & Development in the event of a skills programme, seminar or course being cancelled will be limited to a refund of the event fees to the delegate.
• We reserve the right to change the venue and the order of the presentation or if absolute necessary to substitute a facilitator or presenter
• LeMark Training & Development is ACCREDITED by the SERVICES SETA as an institution delivering quality education and training Provider. Entity Number: (0149)2010/002646/02 (was2001/025985/23).
• Price and availability subject to change without notice, although we try to assure accuracy, LeMark cannot be responsible for typographical or photo error on our web site, electronic and printed material.

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